WAVE Operations and Grants Officer

WAVE Network (Women Against Violence Europe)

WAVE is looking for an experienced and committed Operations and Grants Officer, to support us with the smooth running of the WAVE Office and our regranting initiatives.

What you can expect

• A diverse, multifaceted area of work in a motivated and dynamic team within a strong international network.
• A meaningful, appreciative and family friendly working environment.
• Flexible working hours and possibility to partially work from home.
• Interesting, specialised training and development opportunities.
• A centrally located office with good connections to public transport.
• At least 25 days of annual leave additionally to 16 public holidays in Austria.
• A dog friendly office.

This role will have the following main responsibilities:

• Supporting the Network & Operations Coordinator in ensuring the efficient functioning of the WAVE Office, including effective administrative coordination and contributing to strong relationships with external partners, service providers, and members.
• Assisting in managing the regranting process for WAVE Members.
• Assisting in the coordination of WAVE events including logistics and finances.

To be considered for this role you should have the following respective experiences and skills:

• Minimum 2 years of relevant experience in an office admin role or similar, preferably in an NGO or non-profit setting.
• Strong organizational skills with attention to detail and accuracy.
• Experience with regranting initiatives is an asset.
• Excellent knowledge and use of Microsoft Office package (Word, Excel, Power Point).
• Excellent time-management skills as well as professional communication skills in an international context.
• Good written and verbal communication skills in English AND
• Team-oriented with a proactive, problem-solving approach.
• A flexible and resourceful attitude with a willingness to learn.
• An understanding of violence against women, gender equality and feminism.

A complete job description for this position can be found here.

General Information

• CV in Europass format (in English) https://europass.cedefop.europa.eu/documents/curriculum-vitae. Please note that we are unable to accept any other form of CV and will disregard your application should it not contain a CV in Europass format.
• In the area of work-experience on the CV, applicants are asked to list information on:

• Beginning and end dates of (paid and volunteer) work
• Name and country of employer
• Type of organisation (i.e. government institution, NGO, educational institution etc.)
• Position held
• Main tasks and responsibilities
• Cover letter (max. 500 words), outlining why you believe to be the most suitable candidate for this position.

Please note:

• IMPORTANT: WAVE can only consider applications that fulfil the key criteria, outlined in point 2 of this document.
• Please note that WAVE is recruiting on a rolling basis and will close the application process once the successful candidate is selected.
• Only if you should be invited and successful in an interview, WAVE will request two reference letters. It is not necessary to submit these reference letters with your written application.
• You need to have a residence permit and/or work permit in Austria to be selected for this position.
• This position is open to all women for the following reason:

WAVE supports a number of women directly affected by gender-based violence and complex trauma. This position requires some contact with such women and is therefore only open to female applicants.

• Prospective Interview Date(s):
  

Starting from the 15th of December 2025.