Finance and Administrative Officer

Global Civil Society Coalition for the UNCAC

About the Role

The Global Civil Society Coalition for the UNCAC is looking to hire a Finance and Administrative Officer (30h/week) to join its Vienna Hub office. 

In a hands-on, international environment with a small team, the Finance and Administrative Officer will take a leading role in preparing and managing the organization’s finances, managing the office, supporting human resources, and helping ensure smooth operations.

We would be very interested in hearing from you if you are a highly diligent person with accounting experience, ideally in the non-profit sector, if you have strong English skills and knowledge of German, and would like to support the operations of our organization and join our small team working with a global community to advance anti-corruption efforts around the world.

The contract is limited to one year, subject to available funding, we would be seeking to extend the contract into an unlimited position. There may be opportunities for professional growth and, at a later stage, an increase in the weekly work time. 

Main tasks and responsibilities:

• Preparing and processing financial transactions and maintaining accurate financial records and supporting documentation;
• Supporting budget preparation, tracking expenditure and providing financial information for donor reporting and internal management;
• Supporting the preparation of annual accounts in coordination with the external accounting firm and facilitating the external audit;
• Setting up an appropriate accounting software;
• Coordinating day-to-day office operations, including office supplies, purchases, travel bookings, contracts and external service providers;
• Supporting procurement processes, including obtaining and assessing quotations, coordinating tenders and maintaining the relevant documentation;
• Supporting recruitment and HR processes, including administering job applications, coordinating recruitment logistics, facilitating onboarding, maintaining personnel records and setting up and maintaining Personio;
• Liaising with the external payroll provider and supporting payroll administration and other HR-related matters;
• Providing logistical and administrative support for Coalition activities and advocacy, including workshops and events, particularly around UN meetings, and arranging travel for team and board members as needed;
• Supporting compliance with the Coalition’s internal policies, financial procedures and donor requirements;
• Maintaining and improving internal administrative procedures to support efficient organisational operations;
• Providing administrative and operational support for other tasks and the ongoing work of the organisation.

Your profile:

• At least three years of work experience relevant to this position;
• Experience working with a non-profit organization is a plus;
• Interest in the mission and work of the Coalition;
• Excellent English skills and knowledge of German (English is our working language, some tasks will require technical German);
• Strong knowledge of Google Workplace and Microsoft Office
• Diligent work style with strong attention to detail;
• Professional conduct and hands-on mentality;
• Ability to work with limited oversight, a high degree of self-organization, reliability, and trustworthiness;
• Flexibility and willingness to take on a variety of tasks and adapt to changing priorities;
• Background or experience in accounting is a plus;
• Based in Vienna.

What we offer:

• Flexible work schedule (occasional home office is also possible);
• Diverse tasks and responsibilities;
• Room for professional growth and development;
• Work in a small non-governmental organization with an international team in an international setting;
• Open and friendly atmosphere;
• The minimum gross salary for this position is € 2.700 (based on 38,5 hours/week), 14 times a year, with a willingness to pay more, depending on qualifications and experience.
• Public transport ticket for Vienna.
• We can sponsor a work permit/visa for non-EU citizens.

How to apply:

To apply, please fill out this form and send (in English):

• your CV (PDF, maximum 2 pages, no pictures, please),
• a letter of motivation (PDF, 1 page)

Please send your application and your availability to start to jobs@uncaccoalition.org with the subject line “Finance and Administration Officer Vacancy”.

Only applicants who have filled out the form and sent the email with the required documents will be considered.

Due to the high volume, we may not be able to provide individual feedback on your application. Shortlisted candidates will be contacted after the deadline. We will also provide updates on the stages of the hiring process on our website, https://uncaccoalition.org/get-involved/work-with-us/. 

Starting date: As soon as possible

Application deadline: Monday, 9 November 2026, end of the day.

It is expected that the selection process will be completed within 4 weeks from the application closing date above.

At the Coalition, we value diversity and welcome applications from qualified individuals, irrespective of nationality, origin, race, religion, gender identity, sexual orientation, or other personal characteristics. Our policies encourage a workplace free from discrimination and any form of harassment.