European Academy of Neurology

Congress Assistant (30 – 40h)

European Academy of Neurology (EAN), the leading organisation for excellence in neurology in Europe and beyond, is seeking a Congress Assistant to join its team in Vienna.

Who we are:  EAN is a non-profit, independent organisation representing more than 45,000 members, as well as 48 European national societies. As a medical society we promote excellence in the practice of general neurology throughout Europe, leading to improved patient care. We also aim to keep Europe at the forefront of neurological research and maintain its position as one of the world’s scientific hotpots in neurology.
www.ean.org / Who we are

Job objective

We are looking to hire a Congress Assistant to join EAN’s Congress Department who will support the congress organisation of EAN and work closely together with the Programme Committees. The Congress Department coordinates the organization of the annual EAN Congress. In this position you will support us with our day-to-day correspondence, planning and arrangement of sessions, abstracts and registration tasks.

Main Responsibilities

• Supporting our congress team with arising administration and organisational tasks.
• Administration of scientific sessions at EAN Congresses.
• Administration of daily tasks and overall administration of Congress registrations.
• Drafting and managing overviews, statistics and letters and coordinate upcoming tasks.
• Managing email correspondence and database entries.
• Travelling within Europe 1-2x per year.Minimum Requirements
• You identify with the non-profit sector, and you are both, team and service oriented.
• You work independently, are flexible and resilient, and bring a motivated, hands-on approach with a passion for organization.
• You have previous work experience, preferably in hotel front desk operations, hospitality, or a related field.
• Ideally, you have completed relevant training (e.g. Matura from HAK/HBLA/HLW/HLT or equivalent).
• You have excellent verbal, written, and interpersonal communication skills and are a strong team player.
• You are proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and virtual meeting tools (e.g. Zoom).
• You have very good written and spoken English skills.
• Additional language skills, especially German, are an advantage.

What EAN offers

• Flexible working hours
• Hybrid working model – split your week between EAN office and home office
• Office in a central location – 1070 Vienna overlooking Museums Quartier
• Opportunity for personal development, i.e., additional training and education
• Certified Healthy Workplace (access to daily activities; free fruits, etc.)
• A dynamic, international team (from more than 26 countries) that values your cooperation
• The chance to work and communicate with people all over Europe and beyond
• The chance to travel on occasion. EAN Congresses take place in all over Europe.
  Salary (gross): Based on 40 hours: min. EUR 2300.- (gross, 14x per year). Negotiable, depending on experience.

We look forward to receiving your application for a demanding but rewarding position with a lot of room for your input!

Application Deadline is August 31; Interviews planned for beginning of September – Start as soon as possible!
To apply for this position, please send your formal application, motivation letter and CV incl. gross salary expectations to Anja Sander, EAN Executive Director, Breite Gasse 4/7, 1070 Vienna, Austria to work@ean.org